Intuit EasyACCT Support

Frequently Asked Questions

How to encrypt Social Security Numbers on checks and reports

Products Affected:

• Professional Series for Windows
• Business System for Windows

Solution:
Social Security numbers can be printed, encrypted or not printed at all. When encrypted, the first five digits are printed as asterisks (*) and only the last four digits print.

If the user wants to print the SSN, take no action.

To encrypt the SSN on payroll reports:

1. Go to Print Reports
2. Select the payroll report to print.
3. On the right-hand side of the screen, leave the box 'Print Social Security Number' checked and select 'Print only last four digits' from the drop down menu.

To not print the SSN on payroll reports:

1. Follow steps 1-2 as shown above.
2. On the right-hand side of the screen, remove the checkmark from the 'Print Social Security Number' box.

For payroll checks:

1. For after-the-fact checks, go to Entry Options and select to print the last four digits. Or, uncheck 'Print Social Security Number' so that the SSN does not print.
2. For live payroll checks, the SSN controls are on the Print Checks/Advices screen.